MEETING MINUTES- 05 MAY 2014

Welcome

Summer Meeting Locations:

Newcomb Gallery (6/2, 7/7) and Newcomb South Meeting Room (8/4)

Appointments for Ex-Officio Positions:

Social Committee Co-Chair: Nick Rich (Classics)
- Approved unanimously
StudCo: Stephanie Lehman (Chemistry)
- Approved unanimously
University Judiciary Committee: Second representative needed by the end of the academic year

GSAS Orientation:

Members of executive committee have met with Dean Barnaby to discuss plans for the 2014 summer GSAS orientation
Currently booking rooms in Newcomb
Last year was the first year graduate students split up into disciplines for more program-specific information for starting graduate school
If you have any recommendations or suggestions, please let exec know
Will need 15 council volunteers for the lunch portion
- Will sit at a table and have conversation with the new students about graduate school, answer questions, etc.
Further details with the date to come and will send out a sign-up sheet

Committee Updates:

Honor Committee (Ben Liebov)
- Honor at department orientations
  - Requesting all council representatives to unofficially figure out if anything about your department's orientation is drastically different from last year
- Honor is interested in bringing all of the GSAS departments together and will be planning a wine & cheese some time during the summer to facilitate discussion of Honor
  - Will tentatively set the event some time in the middle of June through the middle of August
Research Committee (Diana Dinescu):
- Thanks to all of the committee and volunteers
- Announcement of next meeting date
  - Thursday, May 8 at 6pm at El Puerto across from Barracks Shopping Center
  - Inviting all of those interested in joining the research committee to become involved and meet others plus put on a university-wide event
Professional Development Committee (Katie Schiermeyer):
- Co-chairs for GradDays 2015 needed!
Social Committee (Brett Chancellor):
- End of Year Garden Party
  - Saturday, May 10 from 3-5:30 pm in Garden IX with food and drinks
  - Still need event coordinators to check IDs (will use wristbands or mark hands)
    - If you can serve as a coordinator, please email Brett Chancellor
    - For training, email case@virginia.edu and ask to take the event coordinator training and to be added to the Collab website
- Wine & Cheese at Alumni Hall
  - Coordinating with Dean Laushway to put on a co-sponsored event with UVa alumni at Alumni Hall (co-sponsors providing the location and food)
  - Will occur later this month or in June
Initiatives Committee (Amy Grady):
- On-Grounds housing
  - Housing made poorly communicated decisions last year that upset graduate students and initiated meetings with housing administration
  - A lot of turnover this year in UVa Housing and resulted in promises previously made not being kept (e.g. increasing rent)
  - Met with Dean Barnaby and is going to help start the dialogue again with housing
  - Currently assembling a concise timeline of events from last year to discuss with new administration
  - If passionate about housing, all are welcome to join and help
- Dean Barnaby meeting recap
  - Met to discuss the external award policy and review questions
  - In most cases that are unusual, most likely it will be personally handled between you and your DGS
  - Currently making a Q&A pamphlet for graduate students
    - Will target certain disciplines so that applicable to everyone
Finance Committee (Danielle Racke):
- End of Year Garden Party
  - Request $2000, Recommend $2000
  - Approved unanimously
- Wine & Cheese at Alumni Hall
  - Request $2000, Recommend $2000
  - Approved unanimously
- First Harmonics Spring Concert
  - Request $500, Recommend $500
  - Approved unanimously

If you need anything to be reimbursed, Nivi Prabakaran needs receipts by June 10 - preferably within the next couple of weeks

Meeting Adjourned, next meeting is 6/2 in Newcomb Gallery