Guidelines for Spending GSASC Funds
As a UVA Special Status Organization, Grad Council can only fund certain types of expenditures. There are also specific expenditures that MUST be paid for in a certain way to conform to University guidelines. The list below should serve as a quick reference guide to these regulations.
Types of Expenditures:
Examples of "services" include security, music, tech support, web hosting, driving, manned transportation, space rental, etc.
All "services" must be paid by PO or PTAO
Expenses that are NOT Fundable by GSASC:
Pay and Wages
Paid Media Advertising
Types of Providers:
Expenditures from a UVA-Internal Vendor
These expenditure types MUST be paid for by PTAO (like a UVA Bank Account Number). Reimbursements cannot be processed for these expenditures.
Expenditures from a UVA-External, eVA Registered (or AmericaToGo registered) Vendor
These expenditures MUST be paid for by PO (Purchase Order) or PTAO. Reimbursements cannot be processed for these expenditures.
Expenditures from a UVA-External, non-eVA Registered Vendor
Reasonable efforts should be made to encourage these vendors to become eVA registered. Contact Brett Evans for details on how to register new vendors.
If vendors are unwilling to register with eVA, a reimbursement can be processed up to $500. Contact Brett Evans for reimbursements that total over $500.